Constitution

Last ratified 4.20.2022

Article I Name

The official name of the organization is the Rose-Hulman Linux Users Group (RHLUG or just LUG).

Article II Objectives

1. To introduce alternative operating systems to anyone interested.
2. To provide a good community where Rose-Hulman students, faculty, and staff can get help from each other with open source software.
3. To provide computation resources for Rose-Hulman students, faculty, and staff.
4. To encourage the use of Free Software and Open Standards.

Article III Membership

• Requirements:
  • Be a currently enrolled student at RHIT
  • Attend at least three of the last twelve meetings, unless he/she is unable to attend because of academic conflicts with the approval of a majority vote of the officers
  • Be active in online communications
• Members can vote in elections and can be nominated for positions

Article IV Officers

Officers and Duties

President

Coordinate activities and keeping the club running.

Secretary

Organizes locations of events and keeps track of important stuff.

Treasurer

Manage everything that has to do with money for the club.

Software System Administrator

Maintain all LUG software and server software.

Hardware System Administrator

Maintain all LUG hardware.

Elections

• Special elections will be held as needed during regular scheduled meetings to fill vacant officer positions.
• Regular elections will be held during the regular meeting 8th week of winter quarter. Elections may be delayed if not enough people come to the meeting.
• Officers are elected for a one year term effective immediately; previous officers may hold their position during a transitional period of no more than three meetings after elections.
• Candidates can nominate themselves, or can accept a nomination from another member.
• Only active members can be nominated, but any member can nominate someone else.
• Nominations and voting should start at the President position, and then move down the Officers and Duties list.
• The new officer will be determined by majority vote.
• The hardware administrator roles and software administrators

Impeachment

In the highly unlikely event where it is required, an officer may be impeached if he/she no longer does what he/she is supposed to for his/her position. They can be removed from the position if there is a two thirds majority vote of voting members.

Presidential Succession

1. In the event that the President is unable to do what he/she is supposed to do, the following order of succession will be used until a special election is held:
   1. Secretary
   2. Treasurer
   3. Server Admin
   4. Hardware Admin

Article V Advisor

• The advisor shall be a member of the faculty/staff of Rose-Hulman. He/She shall assist the officers, and offer knowledge and wisdom to all participating members.
• The term for an advisor is one year.
• During elections it should be voted if we want to keep the current advisor by majority. If the majority votes for a new advisor then he/she should be elected at the next meeting.

Article VI Meetings

• There should be at least 1 meeting per month excluding June, July, and August.

Article VIII Constitution

Adoption

1. Changes to the constitution must be ratified by two-thirds majority of voting members.
2. It will take effect when approved by The Student Affairs Committee or its designated representative.